Administrative Assistant

Company: Joul--
Location: Carnegie
Posted on: February 3, 2025

Job Description:

Title: Administrative Assistant

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Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent

Overview:

A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities

Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.

Requirements Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
At least an Associate degree is highly preferred
At least 3 years of applicable and proven Administrative Support experience

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Keywords: Joul--, Pittsburgh , Administrative Assistant, Administration, Clerical , Carnegie, Pennsylvania